Contents

1. General Processing Timelines for Guaranteed Effective Year/Terms

2. Rule for Assigning Effective Year/Terms to Course Equivalencies and/or General Education Designations and/or ATF CEG Recommendations.

3. Common Courses -

A. Timelines for Processing Common Course Recommendations from the ATFs.

B. Rules for Processing Common Course recommendations from the ATFs

4. ATF Transfer Pathway Recommendations - 

A. Timelines for Processing Transfer Pathway Recommendations from the ATFs.

B. Rules for Transfer Pathway recommendations from the ATFs

5. Timelines for changes to course equivalency and general education designations by target institutions -

A. Deadlines for target institutions (universities) to make changes in course equivalencies and general education designations relevant source institutions (community colleges).

1. General Processing Timelines for Guaranteed Effective Year/Terms

Course Equivalency forms may submitted at any time, and are processed year around (subject to faculty availability). In order to receive an evaluation with a guaranteed effective date of a particular term, the guidelines below are provided. Equivalency forms and/or general education proposals received after the dates indicated below may not be processed in time to make them effective by the desired term. In that case, the target institution may generate an effective date for the equivalency of the next academic term.

* Assumes an August 15 start date for Fall classes.

** Assumes an April 1 start for Summer or Fall preregistration.

*** Assumes a January 15 start date for Spring classes.

**** Assumes a November 1 start date for Spring preregistration.

2. Rule for Assigning Effective Year/Terms to Course Equivalencies and/or General Education Designations and/or ATF CEG Recommendations.

OVERALL RULE:

All transactions require a 60-day processing window. The equivalency, general education designation, or ATF CEG recommendations effective year/terms are the same as the effective year/terms designated by the initiating institution providing the above timeline is followed. In some cases (i.e. course deletions), ‘retro-active’ effective year/terms may be awarded, at the discretion of the source and target institutions involved.

CAVEATS:

• Target institutions’ course deletion, modification, re-evaluation requests which would result in the loss of a direct equivalency will automatically become DEC, with the effective year/term designated by the target institution (with the exception of the event of the elimination of an entire department at the target institution).

• Initiating institutions should provide ample planning and reaction time when they initiate transfer articulation actions. They should plan to provide opportunity for students to be informed of changes before enrollment in courses, particularly in the next semester.

3. Common Courses

A. Timelines for Processing Common Course Recommendations from the ATFs.

The timelines for processing Common Course Recommendations from the ATFs are as follows.

Note: Common Course Matrices will be updated year-around on the ATASS administrative web site as information comes to the Articulation Facilitator from the ATFs. The dates above are suggested as guidelines for determining EFFECTIVE DATES of the changes agreed upon by the ATFs. This plan includes the creation and implementation of a tracking system for ensuring that the Articulation Facilitator receives timely reports from all ATF Chairs.

B. Rules for Processing Common Course recommendations from the ATFs

Recommendations about common courses are relayed, on behalf of ATF, by the ATF Chair to the Articulation Facilitator. The Articulation Facilitator will post the changes to the ATAC listserve, and insure that the recommendations are posted to the Administrative area on the ATASS website, and the recommendations are reviewed first by the community colleges and then by the universities (according to the timelines below). The Articulation Facilitator then insures that the correct version of the relevant common course matrix is posted to the Student area of the ATASS website.

4. ATF Transfer Pathway Recommendations

A. Timelines for Processing Transfer Pathway Recommendations from the ATFs.

The timelines for processing Transfer Pathway Recommendations from the ATFs are as follows.

Note: Transfer Pathway information will be updated year-around on the ATASS administrative web site as information comes to the Articulation Facilitator from the ATFs. The dates above are suggested as guidelines for determining EFFECTIVE DATES of the changes agreed upon by the ATFs. This plan includes the creation and implementation of a tracking system for ensuring that the Articulation Facilitator receives timely reports from all ATF Chairs.

B. Rules for Transfer Pathway recommendations from the ATFs

Recommendations about Transfer Pathways are relayed, on behalf of the ATF, by the ATF Chair to the Articulation Facilitator. The Articulation Facilitator will post the changes to the ATAC listserv, and insure that the recommendations are posted to the Administrative area on the ATASS website, and the recommendations are reviewed first by the community colleges and then by the universities (according to the timelines below). The Articulation Facilitator then insures that the correct version of the relevant common course matrix is posted to the Student area of the ATASS website.

5. Timelines for changes to course equivalency and general education designations by target institutions.

A. Deadlines for target institutions (universities) to make changes in course equivalencies and general education designations relevant source institutions (community colleges).

Typically, changes in equivalencies and general education values initiated are communicated to source institutions as soon as they are made at the target institutions. These changes are processed year-around, pending faculty and resource availability. The timelines for changes to target institution course equivalencies and general education designations are as follows.

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